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How to Set Up Your Email Account

This guide will walk you through setting up your email on common devices and applications using the provided server details.

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🔑 Information You’ll Need

Email address: e.g. yourname@yourdomain.com
Password: your email password
Incoming mail server: mail.yourdomain.com
Outgoing mail server (SMTP): mail.yourdomain.com
Username: Full email address

💻 Incoming Mail (Receiving Emails)

You can use IMAP (keeps mail synced across all devices) or POP3 (downloads to one device).

IMAP (recommended)

Port 993 (SSL/TLS) → Secure IMAP
Port 143 → Non-secure (not recommended)

POP3

Port 995 (SSL/TLS) → Secure POP3
Port 110 → Non-secure (not recommended)

Outgoing Mail (Sending Emails)

Port 465 (SSL/TLS) → Secure (preferred)
Port 587 (STARTTLS) → Secure (widely supported)
Port 25 → Often blocked by ISPs, avoid using

Troubleshooting

❌ Can receive but not send → Check SMTP port (465/587).
❌ Emails missing on phone → Switch to IMAP instead of POP.
❌ SSL errors → Make sure “SSL/TLS” is enabled.
❌ ISP blocks → Always use port 465 or 587 for outgoing.

📱 Setup on a Computer

Outlook / Thunderbird / Apple Mail

Open your mail program → Add New Account.
Enter your email address and password.
Choose Manual Setup or Advanced Options.
Select either IMAP or POP3.
Enter these details:

Incoming Mail:

Server: mail.yourdomain.com
IMAP: Port 993 (SSL)
POP3: Port 995 (SSL)

Outgoing Mail (SMTP):

Server: mail.yourdomain.com
Port 465 (SSL) or 587 (STARTTLS)
Authentication: Required (use same email + password)

Save settings → Test account.

Setup on Mobile

iPhone (Mail App)

Go to Settings → Mail → Accounts → Add Account.
Choose Other → Add Mail Account.
Enter: Name, Email, Password, Description.
Select IMAP (recommended) or POP.
Fill in details:

Incoming Host: mail.yourdomain.com
- IMAP: Port 993 (SSL)
- POP: Port 995 (SSL)
Outgoing Host (SMTP): mail.yourdomain.com
- Port 465 (SSL) or 587 (STARTTLS)

Ensure Use SSL = ON.
Save and test.

Android (Gmail / Mail App)

Open Gmail app → Add Account → Other.
Enter email + password.
Select IMAP or POP3.
Enter server details:

Incoming:
- IMAP: Port 993, SSL
- POP3: Port 995, SSL
Outgoing (SMTP):
- Port 465 (SSL) or 587 (STARTTLS)

Authentication → Use full email + password.
Save account → Sync mail.